If you have any questions on instituting your own cemetery transcription project, please contact us at firstname.lastname@example.org
Cemetery Transcription and Photograph Project:
By: Girl Scout Troop #1241
Girl Scout Council of Greater
The purpose for genealogical research is to trace your family’s history and to give you a sense of who your ancestors were.
*Decide what cemetery you would like to transcribe for your project. Consider all difficulties involved with travel and transportation. Check to see if others have transcribed at an earlier date because some tombstones might be difficult to read.
*for a private cemetery – talk to the person in charge of the cemetery to make sure that you are allowed to transcribe the tombstones and get written consent, if necessary
*for a public cemetery – contact the city to get permission
*Make sure that the weather is permitting and you allow yourself enough time, it may take a couple hours.
*for example, you could put it on a website, make a book, etc.
*Items might include: a notebook, pen, camera, possibly extra batteries for the camera, etc. Also, you might need cleaning supplies such as a spray bottle with water.
*Decide what path you will take when doing the project so that you will not repeat or miss any tombstones.
*Work in groups of three: One person reads the tombstone out loud, word-for-word, including punctuation and spaces. The second person listens to the person dictating and writes down exactly what is on the tombstone. The third person takes pictures of each tombstone making sure that they are easy to read.
*Repeat steps from number 9.
*Go back through and check the cemetery to make sure you have transcribed every tombstone and not missed any.
*If you do more than one cemetery, make sure that you separate each cemetery and make sure that it is all legible and easy to read.
*Make sure that you write each transcription exactly as it is written on the tombstone, use the same punctuation marks, tell whether there are pictures on the tombstone, and spell everything correctly. Put each transcription in the computer alphabetically by last name so that each name is easy to find.
*If you have a digital camera, just plug the camera in and transfer the pictures onto your computer. If you have a film camera, get the pictures developed and then scan them into the computer.
*once the transcriptions and photos are on your selected websites, make sure the spacing has stayed the same on the website.
*Make sure the text is in alphabetical order and the pictures are orderly. Number the pages.
*List each name in alphabetical order and next to it list the page number of the transcription and the page number of the picture next to the name.
*Take it to Kinko’s or a similar store to have it bound in one of several ways.
*For example, Minnesota Historical Society or the historical society of the city that the cemetery is in.
Congratulations, you’re done!